Helping Businesses to Effectively Manage their Inventory
An Easy Tutorial for the Inventory Module to Get You Started
Inventory Control Module
Inventory management is vital for businesses, whether their products are digital or physical. Odoo’s Inventory app is fully prepared to seamlessly work with other applications. The application allows users to perform basic operations (delivery orders, inventory adjustments, stock transfers and more) and advanced routing by managing multiple warehouses, cross-docking, drop-shipping and other options.
This is also effective inventory management software for manufacturing industry businesses.
The present article will give an overview of the Inventory application, how to manage it properly and set it up.
Before you start creating or importing inventory, configure the application in the Settings menu, under Configuration. Tick the boxes you need from operations, shipping connectors, products and the remaining options listed. When ticking some boxes, you’ll notice links appearing that when clicked, you can set up that option right away. Don’t forget to save.
Some of those options are also available under the Configuration menu, where you can create and edit units of measurement, warehouses, delivery methods or product attributes. However, they’re only visible if you enable them in Settings, just like explained above.
All of these should be properly created in the inventory control module before moving on to other actions. By doing this first, you avoid future obstacles, for example you don’t have to set up a new warehouse when creating a new reorder rule. There may already be a few items created by other employees in another application. This is because Odoo’s apps are fully integrated with each other, so the same information is available across applications to prevent data duplication.
Adjust your inventory by packages, products or serial numbers. In the Inventory Adjustments page (Operations menu), create a new inventory or edit one. To create a new inventory, click on the Create button and a new page will open.
In the new page, fill out the form with the correct information and select the desired option in the Inventory of the item.
Depending on what option is chosen, you may have to insert additional information on a new field prompt relating to that choice. Save and click on Start Inventory and it will automatically populate with products that match your previous selection. To conclude, hit Validate Inventory and save.
On the Inventory dashboard of the inventory control module of Odoo, you have an overview of all the processes associated with it. Depending on the other Odoo apps installed, users may manage internal transfers, manufacturing orders or receipts. Manufacturing orders can be created within the Inventory app as well. Simply select Manufacturing from the dashboard and create an order.
The Operations menu allows users to view and manage scrap orders and landed costs as well as run the scheduler. Landed Costs in Odoo’s inventory control module include the costs of production, shipping, customs and risk.
Under the Operations menu, select Landed Costs, click Create and insert information. There are fields in which you have to create content right there. Provide the fields in the new windows with information and save. Then click on the Compute button, Validate and save the new landed cost rule.
Under Operations, select Transfers to view your package transfers and their status. By selecting one of them, you can perform any of the actions described by the buttons on the top left, under Create and Edit.
Transfers are internal as well, when creating a new transfer, choose an internal location in the Destination Location Field. You can also do this in the Internal Transfers form displayed on the dashboard of your inventory control module.
On Batch Pickings, you may assign an employee to the task.
Hit Create and choose the responsible employee and then under Pickings add the desired package .
This will be visible on the Transfers page as well, on the Batch Picking column.
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Manage product and product variants, lots and serial numbers, packages and set reordering rules on the Master Data menu. Click on the desired action and on the new page click on Create. Fill out the form and save. All the newly created products or packages will be visible on their main page. A detailed explanation on how to create products and product variants is available in the following articles: Product Variants and Odoo for Manufacturing, under the BoM topic.
On the Reordering Rules menu, hit Create to make a new rule and type in the correct information. After this, you are able to select a rule and click on the Purchases tab to request a quotation from a vendor. Add new items to the Lots/Serial numbers page by enacting similar actions.
For packages, first you have to create packages on the Product Packages page from the Configuration menu. Choose the type, the product and the quantity. Go back to the Master Data menu and select Packages. On that page, create packages and, in the type field, select one of the items created before.
To create a package for a specific product, select the intended product (in Master data the Products page) and click on the inventory tab. Scroll down to Packaging, click the Add Item link and enter information about the package.
Now users can easily select a package by product.
The inventory tab also allows for the definition of inventory operations, logistics, packaging and traceability adjustments.
To handle whole packages, first, on the Operation Types menu (under Configurations), you have to tick the Allow Moving Packs option in the intended operation to be able to transfer packages.
Transfer orders are created on the Transfers page from the Operations menu. Fill out the form and save. You can also make transfers by selecting a package you want from the Packages page (Master Data) to transfer and hit Package Transfers in the top right of the form.
A new page will open. Click on create and insert information. To define how many units, click on the list icon on the far right and set a quantity in the Done column. Don’t forget to select the Put in Pack button to complete the action and then save.
Set up your delivery methods in Configuration. Go to the Delivery Methods page, where some methods are already available. If you don’t see a method used by your business in the inventory control module, quickly create one. You can also establish to which countries or zip codes a provider will deliver your goods in the Destination availability tab.
Plan delivery dates and Odoo’s inventory control module will automatically schedule them. To do this, configure lead times in the desired product form.
Click on the Purchase tab and on Add Item.
A pop-up window will appear. Insert relevant information and, on the Delivery Lead Time field, set the number of lead time days to schedule a delivery.
You can do this in other instances too:
- Manufacturing (the same way as explained above, in its dedicated tabs)
- Sales orders (in the sales app)
For the routes, however, you need to enter the Routes page from the Configuration menu and create a new push rule on the form, instead of just setting a date on the respective field. Here you can set the locations and other details for a smoother process.
Change the incoming shipments and outgoing shipping options of your warehouses.
Go to Warehouses in the Configuration menu and select a warehouse.
On the Configuration tab pick an option for Incoming Shipments and another for Outgoing Shippings.
You can define delivery orders through routes as well to streamline the process. On the same menu, select Routes and create or edit an existing route, as explained previously.
Beware that for this action to work, it has to be enabled on Settings, on the Warehouse options.
The Reporting menu presents valuable data about Inventory. You can track your packages and request product valuations.
When selecting Inventory, a pop-up window appears requesting if you want information about the current inventory or related to a specific date.
Select the desired action and you’ll be transferred to a new page with the solicited information.
The Inventory Evaluation page provides product quantities and values for them. Lastly, Product Moves allows users to track from and where products were transferred, with dates, quantities and statuses.
You can see Odoo provides comprehensive features relevant as inventory management software for manufacturing industry companies as well as many other business types.